Recommendations for Screening Candidates for Positions Vulnerable to Corruption Risks

This week, in our expert recommendations, we will discuss the documents required for screening a candidate applying for a corruption-sensitive position, as well as the submission procedure. Candidate screening helps ensure that a person is ready to adhere to the company’s integrity culture and ethical standards.

To undergo screening, a candidate is usually required to provide the following documents:

• a passport or another identity document;

• an employment record book or employment history data from the Register of Insured Persons of the State Register of Compulsory State Social Insurance;

• documents confirming education, health status, military registration, and others, if necessary.

Responsible staff members or the anti-corruption officer/compliance officer may also ask the candidate to voluntarily provide additional documents and/or information, as well as complete a questionnaire (please note that a sample questionnaire can be found in Annex 1 of the Methodological Recommendations, linked below).

It is recommended to obtain the candidate’s written consent for the screening. If written consent is not available, it is important to ensure that the candidate understands the nature of the screening.

Candidates may submit documents in any convenient way: in person, by email, through online forms, or via web portals.

When searching for information about job candidates, it is important to remember their rights and legal restrictions. According to Article 25 of the Labour Code of Ukraine, it is prohibited to request information about political affiliation, nationality, origin, or place of residence unless provided by law. The unlawful collection and storage of personal data is also prohibited.

Once the screening of a candidate for a corruption-sensitive position is completed, the responsible officer prepares a reasoned conclusion regarding corruption risks for the company’s management. Candidate screening materials that may indicate vulnerability to corruption risks are stored in personnel files for the entire retention period of such files.

The basis for this post is the Methodological Recommendations of the National Agency on Corruption Prevention (NACP), prepared with the support of UNIC experts.
Read more about candidate screening at the link: https://bit.ly/3DQO9xP